Archives for the Lay Person: A Guide to Managing Cultural Collections (American Association for State and Local History)

Archives for the Lay Person: A Guide to Managing Cultural Collections (American Association for State and Local History)

Lois Hamill

Language: English

Pages: 248

ISBN: 0759119724

Format: PDF / Kindle (mobi) / ePub


For volunteers or staff at small organizations, collections management can be a daunting task. Archives for the Lay Person is a guidebook for people who care for historical records, photographs, and collections but do not have the appropriate professional training. Lois Hamill provides practical, step-by-step guidance for managing all facets of archival collections, from acquisition, arrangement, and description to storage and security. The book also offers advice on how to utilize PastPerfect software for collections database management.

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responsibility and any attendant liability for the fair use of materials requested in total compliance with the copyright law of the United States (Title 17, United States Code) that may arise through the use of any requested materials. Preferred Citation: [Box, Folder], Chelmsford Ginger Ale Company Records, Chelmsford Historical Society, Chelmsford, MA. Related Materials: A Chelmsford Sampler by Aida Bacon includes an article on the Ginger Ale Company. Processing Information:

the catalog record, as shown in figure 4.2. The information to complete these fields should be in the Accession Record for the collection being cataloged. If this collection was already accessioned in PastPerfect, the donor’s name will automatically be entered next to the accession number. To the right of the donor’s name is a small file folder icon. Click on the icon to go back to the Accession Record. In Step 4 of Accessioning, the name of the collection was recorded in the Instructions field.

with photographs based on their image content. For the random slide or negative of an uncommon size, such as four by three inches or four by six inches, fold an acid-free piece of paper in half, write any identification on one side, insert the slide or negative inside the fold, and then carefully fold each side over about one-half inch to create a pocket. Just the top edge will be open. This custom envelope addresses problems of irregular sizes, or quantities of negatives or slides too small for

residue can remain on tables and other surfaces and be transferred to documents that are laid on top of sticky, oily, or unclean surfaces. If there are problems with bugs, they should be dealt with promptly. Do not use any chemicals to treat bug problems that will harm the collections. Do not allow the chemicals to come in direct contact with archival materials or their storage containers. Plants and organic material should also be avoided in the same locations both for the ability to attract

Service. “Museum Management Program, Conserve O Grams.” National Park Service. http://www.nps.gov/museum/publications/conserveogram/cons_toc.html. See particularly the following: 19/1 What Makes a Book Rare? 19/3 Use and Handling of Rare Books Art • For biographical information about artists, try the following books: • American Federation of Arts. Who’s Who in American Art. New Providence, NJ: Marquis Who’s Who, 1999–2000. • Bénézit, E., Jacques Busse, Christophe Dorny,

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